DOE/VR – OPS GOVERNMENT OPERATIONS CONSULTANT I

Job title: DOE/VR – OPS GOVERNMENT OPERATIONS CONSULTANT I

Company: State of Florida

Job description: Requisition No: 453107

Agency: Department of Education

Working Title: DOE/VR – OPS GOVERNMENT OPERATIONS CONSULTANT I – 48006921

Position Number: 48006921

Salary: $16.59 – $21.00 per hour

Posting Closing Date: 09/09/2021

DIVISION OF VOCATIONAL REHABILITATION
LOCATION: Tallahassee
OPS GOVERNMENT OPERATIONS CONSULTANT I
Position Number: 48006921

This is a full time OPS position 40 hours/week that pays $16.59 per hour
*The salary may be negotiable dependent upon years of experience, education level and available salary rate.

Our Mission is “to help people with disabilities find and maintain employment and enhance their independence.” Our Vision is “to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees.”

This position works in Tallahassee as an OPS Government Operations Consultant I

Minimum Requirements:

A bachelors and 3 years of experience or a mixture of experience and education equal to 7 years.

Job Description:

• Assist in the planning and coordination of, and participation in, the Disability Employment Appreciation Celebration (DEAC) and Annual Continuing Education Day (ACED) events in Tallahassee and statewide.
• Lead conference calls with area event coordinators.
• Coordinate and train offices on implementation of DEAC, ACED and other events, which includes composing, updating, tracking, maintaining and distributing communications (e.g., meeting and thank you notes, employer nominations, special guests, program scripts, routine correspondence, logs, videos and reports).
• Coordinate and track printing, award engraving, years of service pins, etc.
• Coordinate the printing flyer, invitations, banners, signage, name cards, videos, PowerPoints, etc.
• Photograph events, as needed.
• Research and post daily news clips on division’s intranet site.
• Assist in the planning, tracking and coordinating division publications (e.g., newsletters, flyers, reports) of public information.
• Write and interview success stories of division’s customers and others involved with vocational rehabilitation.
• Write articles for the division newsletter.
• Review work written by others to check for correct spelling and grammar, ensure agency formats are followed, and recommend revisions.
• Answer, track and respond promptly to emails, telephone requests and other communications to give information to callers, take messages and transfer calls to appropriate individuals.
• Coordinate with statewide communications coordinators, intranet and internet content coordinates with clear directions and timelines for collateral.
• Create and maintain electronic filing systems for records, correspondence for communications and public affairs.
• Complete forms in accordance with program and agency procedures.
• Process forms, invoices, purchase requisitions, mileage and travel requests associated with the business unit.
• Provide general administrative support to the communications and public affairs unit.
• Operate office equipment such as personal computers, copiers and phone systems.
• Create and maintain excel spreadsheets, word and other software.
• Screen and research legislation relating to persons with disabilities.
• Coordinate and circulate legislative bill tracking and notifications, and legislative committee meeting calendars to stakeholders.
• Monitor committee meetings and relay summaries to stakeholders.
• Review and summarize bill status and summary reports.
• Utilize applications such as MFMP, SharePoint, Online Sunshine and other approved applications.
• Perform data entry, as needed.
• Communicate with coworkers, management, customers, vendors and the general public in a courteous and professional manner.
• Develop and coordinate relationships with vendors and stakeholders.
• Conform with and abide by all regulations, policies, procedures and instructions.
• Serve as representative for Communications and Public Affairs Director, as needed.

• May be assigned other responsibilities on a temporary or ongoing basis for the delivery of quality service related to the programs or division, as necessary.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent organizational, verbal and written communication skills.
• Ability to adapt to a dynamic and changing environment.
• Ability to collect, evaluate and analyze data.
• Ability to prepare correspondence and administrative publications.
• Ability to plan, organize and coordinate work assignments.
• Ability to establish and maintain effective working relationships with co-workers, employees, supervisors and other personnel.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to work with little or no supervision.
• Ability to work hours to support mission as needed.
• Knowledge in the use of computers and the use of basic software programs such as Microsoft Office.
• Knowledge of office procedures and practices.
• Strong interpersonal skills and ability to work well with individuals with diverse backgrounds.
• Strong clerical and administrative skills that include filing, tracking and monitoring.
• Ability to maintain a high level of energy and be able to multi-task efficiently.

Ability to provide excellent customer service.

***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.***

Background Screening Requirement

It is the policy of the Florida Department of Education that applicants for employment undergo level-2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening.

No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.
Level-2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

BENEFITS INFORMATION
WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES?

• Participation in certain State Group Insurance benefits (must meet eligibility requirements). See Who Is Eligible at:
• State of Florida 401(a) FICA Alternative Plan – mandatory
• Workers’ Compensation – mandatory
• Reemployment Assistance (Unemployment Compensation) – mandatory
• The “Florida Discount Drug Card” program:
• The “Cover Florida” Health Care Access program:
• The “Florida KidCare” Health Insurance program:
• Deferred Compensation – voluntary
• Employee Assistance Program – voluntary

WHAT BENEFITS ARE NOT APPLICABLE TO OPS EMPLOYEES?

• Any form of paid leave
• Paid holidays
• Participation in the Florida Retirement System

Reinstatement rights or retention rights

RESUME:
If you wish to submit a resume with your application, please attach when applying for this vacancy.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Expected salary: $16.59 – 21 per hour

Location: Tallahassee, FL

Job date: Sat, 28 Aug 2021 22:58:29 GMT

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