Administration Assistant

Job title: Administration Assistant

Company: DWFS

Job description: Insurance: Health, Life, Dental and Disability, PTO, Paid Holidays, 401K, Flexible Spending Account, Tuition Assistance

Job Title: Administration Assistant

Location: Oklahoma City, OK

EXPERIENCE EXTREME CUSTOMER SERVICE

About the Company

Dynamic Workforce Solutions (DWFS) contracts with state and local entities to provide services that offer the communities we serve reliable workforce development and training solutions that result in talented, well-trained people positioned for tomorrow’s jobs. Our innovative approach to delivering services, passion for the work we do and commitment to ongoing quality have defined over three decades of exceptional results.

Our people feel they are part of something way bigger than just a job. We commit to delivering Extreme Customer service in order to provide outstanding outcomes for the people and businesses we serve.

Primary Objectives of Position: Conduct follow-up and retention activities for various programs.

Essential Job Functions:

• Administrative Duties Perform administrative duties for executive management including managing calendars; making travel, meeting, and event arrangements; recording meeting minutes; and preparing reports. Coordinate and implement annual record retention policies and procedures. Coordinate procurement of supplies throughout the region including office supplies, equipment needs, and other facility needs along with processing invoices and expense reports for payment. Measure Meeting deadlines with high quality work output; budget achievement for supplies.
• Contract Deliverables Create and maintain the contract deliverables checklist for the annual workforce services contract. Responsible for working with various parties to ensure that deliverables are submitted by the established deadlines. Measure Meeting all deadlines established in the workforce services contract.
• Operations Support Assist where needed in supporting project operations. Serve as main point of contact for customer service survey development, distribution, collection, and reporting. Measure Timeliness of operation support; survey response rate.
• Follow-Ups Contact customers with closed cases to verify retention of employment. Enter notes in appropriate management information system within established timeframes and standards. Identify job seeker barriers and refer to appropriate resources both internal and external to assist with overcoming barriers. Refer job seekers to open and available jobs. Provide job placement or advancement and retention services.

Other Job Duties: This job description is not intended to be all-inclusive. The employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required. The company reserves the right to revise or change job duties as business requirements dictate. It is also understood that the company reserves the right to change work schedules as required, including requiring overtime.

Physical Demands/Work Environment: Physical requirements include carrying/lifting up to 5 pounds, frequently; up to 10 pounds, regularly; and up to 25 pounds, occasionally. Visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to drive an automobile and operate computer keyboard and basic office equipment; subject to carrying, lifting, twisting and reaching to perform essential job functions. Working conditions are primarily in an office environment with occasional travel to other locations. We are a Drug Free Work Environment.

Required Competencies: Extreme Customer Service focus, learning orientation, communication proficiency, teamwork orientation, technical capacity

Qualifications: Education: Associate’s Degree or equivalent experience is required.

Experience: Minimum 1 year of experience in customer service and administrative or data entry position.

Skills/Abilities: Ability to manage confidential information and tasks. Strong Microsoft Office skills and data entry proficiency required. Demonstrated understanding of recruitment, data entry and customer requirements for all funding streams preferred. Ability to interpret and understand program policy and establish necessary work processes and procedures. Experience with setting and managing priorities and ability to execute programmatic data entry on a timely basis. Ability to work in a fast-paced and diverse environment. Demonstrated strength with interpersonal communication skills including verbal and written required.

Living Dynamic

We believe that every role matters and that every customer, both internal and external, should feel empowered to be the best that they can be. Dynamic Workforce Solutions is a place where passion meets purpose and results in excellence.

Diversity is at the heart of our business. It is key to our people’s passion for serving individuals and communities who seek to build a stronger workforce. We strive to create a work environment that provides all our team members with equal access to information, development, and opportunity. Furthermore, our commitment to diversity and inclusion is deeply rooted in the values instilled by our Four Cornerstones and commitment to Extreme Customer Service. We recognize that differences in age, race, gender, nationality, sexual orientation, physical ability, thinking style and background bring richness to our work environments. Such differences help us connect better with the workforce development needs of people we serve in our communities. We believe that attracting, developing, and retaining a base of employees that reflects the diversity of our customers is essential to our success.

Equal Opportunity Employer

Dynamic Workforce Solutions is an equal opportunity employer/program and auxiliary aids and services are available upon request to individuals with disabilities.

Dynamic Workforce Solutions

Expected salary:

Location: Oklahoma City, OK

Job date: Thu, 26 Aug 2021 23:33:28 GMT


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