Subcontract Administration and Procurement Team Lead

Job title: Subcontract Administration and Procurement Team Lead

Company: Jacobs

Job description: Jacobs leads the global professional services sector delivering solutions for a more connected, sustainable world. With $15.0 billion in combined revenue and a talent force more than 77,000 strong, Jacobs provides a full spectrum of services including scientific, technical, professional, construction- and program-management for business, industrial, commercial, government and infrastructure sectors. For more information, visit www.jacobs.com

Jacobs Space Exploration Group (JSEG) is comprised of 10 companies and is located at Marshall Space Flight Center in Huntsville, AL (ranked #11 in Best Places to Live by U.S. News). JSEG has been a primary contractor for NASA since 1989 and supports marquee NASA programs, including the Space Launch System, International Space Station, space optics fabrication, earth and space sciences and advanced propulsion system development. As a partner in NASA’s next generation of space exploration, our jobs are literally history in the making.

Jacobs Space Exploration Group (JSEG) is looking for a self-driven Subcontract Administration and Procurement Team Lead to guide and support a team of Subcontract Administrators and Buyers as well as provide hands on support in subcontract administration, procurement and the administration of government property.

Among other duties as assigned responsibilities include:

Lead subcontracting team by

Providing daily guidance and resolutions to issues and concerns

Monitoring and managing team’s workload

Reviewing and signing subcontracting actions

Completing annual performance reviews, reviewing and approving timesheets and ensuring all subcontracting activities are in accordance with company policy and federal regulations.

Interpreting subcontract language for contractors and providing appropriate advice and guidance

Advising Department Managers regarding Subcontracting matters.

Exercising independent judgement to create solutions for the team focusing on clear communication and relationship management

Ensuring successful CPSR Audits

Execute Subcontract Administration and Procurement functions by

Managing purchase orders and subcontracts, including the bidding process, pricing analysis, negotiation and execution of contracts and closeouts. Notify departments when funds are insufficient and work collaboratively with departments to resolve.

Preparing subcontract modifications, delivery orders and evaluating and reviewing invoicing requirements

Ensuring subcontractors abide by contract terms and addressing/resolving any subcontract change orders, non-conformances and disputes.

Reviewing, tracking and administering Non-Disclosure Agreements

Reviewing and negotiating terms and conditions to ensure the maintenance of company interest and legal position

Providing guidance and administration in Procurement System usage

Government Property administration by tracking, reporting and controlling JSEG controlled government property

Performing and analyzing annual Subcontractor Performance Evaluations

Monitoring, maintaining and executing Intercompany Work Agreements

Additional Business Office Responsibilities:

Provide financial and administrative support including, but not limited to building and tracking budgets, and reporting business data

Support deliverables and administration of Prime Contract requirements such as 533M

Create and maintain records, respond to customer inquiries, assist in evaluating/developing policies and procedures, prepare and analyze reports

Work independently in collecting, developing, preparing and editing documents, reports and presentations

Provide input to financial deliverables

Provide back-up support for other Business Office team members during time of absence

Keep Business Operations Manager and stakeholders apprised of situations and issues encountered.

Assist in the identification, development and implementation of new policies and processes and process improvements

Qualifications

Qualifications and Requirements

Bachelor’s degree in related field with at least 8 years of relevant experience including prior supervisory experience – advanced degree is a plus

Strong leadership, negotiation, and interpersonal skills are required.

Excellent written and verbal communication skills with an ability to communicate effectively with peers and all levels of management.

Exceptional analytical skills and ability to prioritize and meet schedules in a multi-task environment

Comprehensive knowledge of government regulatory guidelines, particularly FAR and Procurement Regulations, and Cost Accounting Standards associated with Government purchasing

Experience dealing with a wide variety of contract issues in the Federal Government

High proficiency with Microsoft Office Suite, particularly Excel and automated accounting and purchasing systems

Experience reviewing, negotiating and counseling terms and conditions and exceptions thereof is a must

Experience with Basware P2P is a plus

Prior CPSR audit experience strongly preferred

Experience with implementation of automated business systems to include requirements definition, testing, training and system documentation is a plus.

High level of integrity and professional demeanor is required.

US Citizenship

The Jacobs Space Exploration Group (JSEG) offers a partnership in which you can grow personally and professionally within a framework of strong leadership, competitive compensation, and rewarding career paths. Come join our team on the Engineering Services and Science Capability Augmentation (ESSCA) contract whose work is destined to have a long-range effect on future generations!

For more information on why Huntsville is known as “one of the smartest cities in the nation”, check out these websites

https://hsvchamber.org/

www.Huntsville.org/

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Essential Functions

Work Environment:

General office environment (100%). Requires ability to provide clear, concise, accurate and timely communication, both verbally and in writing (100%). Requires ability to interact professionally with co-workers, management, and client (100%). Requires travel in the domestic USA (
5%).

Physical Requirements:

Requires sitting for extended periods of time in meetings with peers, management, and with our client at NASA facilities to discuss technical issues (10%). Also, requires sitting for extended periods of time at a desk to write reports and perform engineering tasks (80%). Requires ability to use stairs or elevators for access between floors and multiple buildings at NASA and Jacobs facilities (
10%).

Equipment and Machines:

Requires ability to operate a personal computer, a telephone, fax machine, copier, calculator, and other general office equipment (100%).

Attendance:

Normal workday is from 7:30 a.m. through 4:30 p.m., Monday thru Friday. Minimal overtime may be required (10%) to meet schedule milestones and to support technical demands of the job. Regular attendance is a necessity and adequate arrangements for delegating duties during absences are required.

Other Essential Functions:

The ability to work independently with minimal supervision, and to make rational decisions, and to exercise good judgment is essential (100%). Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others.

Proof of U.S. Citizenship is required.

#ESSCA

Expected salary:

Location: Huntsville, AL

Job date: Sat, 19 Jun 2021 22:06:38 GMT


More info

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